WE CRAFT BEAUTIFUL PARTIES
...and that's just the beginning.
EVENT PLANNING + STYLING
With a nationwide reputation, we connect you with top-tier vendors known for exceptional quality and service. We take a personalised approach to every event ensuring yours is expertly tailored to you. Whether it’s a standalone venue or a tent concept, we’ve got you covered.
ON THE DAY COORDINATION
For those who have carefully planned their ideas and just need somebody to bring everything together on the day, we've got you covered. As a Waiheke event planner, we have years of experience with local events.
Beginning with an initial consult up to three months prior, together we will figure out exactly what you require. Then, we'll commence with putting together a run sheet, we will shape this with all of your ideas and contacts. From there, we'll handle any last minute requests, liaise with vendors, and be there on the day to ensure that everything runs smoothly so that you can relax and enjoy your special day knowing that everything is being taken care of.
'ON THE DAY' SERVICES INCLUDE:
Assistance throughout the day to ensure the run sheet is followed and all your plans are carried out
Placement of details: decor, centrepieces, welcome table, favours, menu cards, table numbers, escort cards, etc.
Lead planner acting as your main liaison with Caterer/Venue, DJ, MC, Photographer and all vendors
1 or 2 assistants throughout the day
Acting as the main point of contact for all vendors
Assisting the family and guests as needed
Access to our “Event Emergency Kit”
Complimentary toiletries basket for the female restroom
PARTIAL EVENT PLANNING
Maybe you have already secured the event sites but require some assistance on a few other vendors. Or perhaps you want to host an intimate event but need some extra assistance. You might by a 'Type A' kind of person but you need help to execute all of your ideas. Not everyone requires the full help of an event planner from start to finish, but would benefit from some guidance along the way.
The Partial Event Planning includes the 'day of' services plus up to 10 hours of consultations where you decide what you need help with, whatever the areas may be. Whether it be finding the best deal for musicians, recommendations on venues or how to navigate picking a photographer, let our Waiheke event planner guide you through the process of reaching your event goals.
PARTIAL EVENT PLANNING SERVICE INCLUDES:
ALL OF THE 'ON THE DAY' SERVICES IN OPTION 1, PLUS:
Provide a Checklist and helpful reminders to ensure all items on the to-do list are checked off
Vendor recommendations and assistance in the selection in three areas of the wedding of your choice including Venue, DJ, Band, Entertainment, Musician, Theme Development, Flowers + Décor Rentals, Photography, Invitations, Stationery, Signage, Transportation, Favors, Cake, Videography, Hair and Make-up, Staffing
Creation of Event Day run sheet
Creating an inspiration board for decor
Floor plan for table/decor layout
Planning meetings
FULL EVENT PLANNING
The Full Event Planning option is for those who want a full-time professional overseeing every aspect of their event. This option is great for those who have busy lives and don't have time to spend working through the details that event planning demands.
FULL EVENT PLANNING SERVICES INCLUDE:
ALL OF THE SERVICES IN OPTION 1 AND 2, PLUS
Assistance in ordering invitations and all printed materials
Tracking of guest RSVP’s
Coordinating accommodations, transportation and child care
General advice and consultation
Establishing priorities, developing and tracking the budget
Contract review
Vendor management
Recommendations for activities before/after the event
Recommendations for places to eat on island before/after event
Following your mood board to create an event that fits your style
PAIR THIS WITH OUR STYLING OPTION FOR THE ULTIMATE BUNDLE!
EVENT STYLING + DESIGN
At Indigo Waiheke, we believe that the only other thing than keeping you happy is styling an event that makes you and your guests say 'wow'. We specialise in curating a style that truly represents you.
Our Waiheke event planners work diligently to style everything that you and your guests will see, from the arrival, departure, and everything in between. Our goal is to create spaces that guests are comfortable in and areas that are just as beautiful as you envisioned they would be.
EVENT STYLING SERVICE INCLUDES:
Initial Consultation
Venue visit to your event location/s
3 personal styling consults
Styling Brief - A document that details all design & styling elements to be implemented at your event.
Moodboard creation
Floor plan layout of all styled items
Hire item consultation to meet your needs
Set up & decorative styling on the day
Post event pack down of our styling pieces at your venue
A discount on all our hire items